Posts Tagged ‘chapters’


Congrats & Annual Reports!

Chapter Cash

Congrats to another chapter for receiving a 2013-2014 Chapter Grant to fund some of their awesome programming. The Columbia University SPJ Chapter will be hosting a program about FOI issues and we’re sure it will be great. Congrats again!

Annual Reports

It’s Annual Report time for chapters, but don’t worry. We’re trying to make it as painless as possible. We’ll have the report posted soon, we’ll send you a link and you have plenty of time to complete them – both campus and pro reports are due May 30. Questions? Contact Tara Puckey at 317.920.4784.

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Round 3 of Chapter Grants: More money!

Three more chapters were awarded funds from SPJ’s Chapter Grants, which provides money to chapters for unique and innovative programming, thanks to a little help from the Sigma Delta Chi Foundation.

Chapters receiving grant funds include:

  1. Rio Grande Pro
  2. East Tennessee Pro
  3. University of Maryland Campus

Didn’t get in on the money train? No worries, we’ll have one more round of grant applications. The due date for submissions is April 1 so start thinking up those great programs now!

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Chapter leaders: Let’s talk web stuff

From SPJ Director at Large, Carl Corry:

In an effort to help SPJ chapters improve their all-important web presences, or to start one, please take a few minutes to fill out the survey if you’re a chapter leader. We’ll share the results.

The goal: to help bring attention to the great work you do and improve your ability to attract and retain members.

Additionally, SPJ Director at Large Carl Corry is offering to help you get started by providing one-on-one advice to any chapter. We will also host a Google+ Hangout on the subject.

Please reply by June 14.

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April Chapter Grants

The Chapter Grant Committee decided to not award any grants this month, rolling over the $500 cold, hard cash to next month where we’ll be giving away multiple grants for amazing chapter programs.

I’m sure you all know the drill already. The deadline is May 1 and you don’t want to miss out, so apply soon!

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A subtle reminder

Annual Reports, Annual Reports, Annual Reports, Annual Reports, Annual Reports…
Campus – May 1
Professional – May 6

I’m pretty sure you’re picking it up. As always, if you have questions – contact Tara Puckey, Chapter Coordinator, via email or phone (317.927.8000, ext. 215).

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Get your books in order!

Hey chapters, here’s a heads up:

Over the last six months, two of our local chapters have discovered mishandling of their funds. In an effort to help chapters practice fiscal responsibility, the exec committee recently approved a motion to require pro chapters to submit 12 months of bank statements with their annual reports for the time period covered by the report.

Exact wording:

Pro chapters will submit 12 months of chapter bank statements, for all chapter accounts, with their annual reports.

Good news: You have time. Start getting your books in order. Conduct monthly audits to make sure you’re ready. And when I say audit, I don’t mean glance over the Word doc your treasurer handed to you – take a look at those statements, reconcile the checkbook, view cashed checks, ask questions. Trust me, it’s worth it in the long run.

The statements are considered part of the annual report and if they’re not included, it’s not considered a complete report.

Questions? Email me, call me (317-927-8000, ext. 215). I’m happy to help walk you through our financial best practices, answer tax questions or just listen to your chapter concerns.

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Burning questions from chapter leaders for #EIJ12

Do you plan on attending one of the Chapter Leader Sessions at Excellence in Journalism? You absolutely should.

Mark your calendar now, or better yet, favorite the session in your handy EIJ12 app!

Professional chapter leaders, I’ll see you on Saturday from 9 to 11 a.m. to talk programming, membership, communication and more. And campus leaders, show up on Saturday from 12 to 2 p.m. Interested in advising a campus chapter but you’re a pro? Head to both! Post-grad member trying to figure out how to connect with young professionals in a pro chapter? Head to both! No matter what, I’d like to see you there!

But don’t come empty handed. Bring some of your favorite chapter ideas and materials to share with others. Have a board member handbook? Bring it along! Have a great flyer you just created for an amazing program? Bring that, too!

You shouldn’t wait for the session to participate! I want to hear your burning questions about SPJ leadership and chapter growth and development. Fuel the discussion before we even get there! Comment on this post, share your question on Facebook or post to Twitter using the hashtags #EIJ12 and #SPJleaders.

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Another way to check out finance tips

We’ll be posting this Prezi to the SPJ.org website soon, but wanted to give you an early look at this Prezi all about chapter finances.

A few weeks ago, we posted some best practices for chapter finance to the Leading Edge, where you commented with ideas and corrections. Don’t forget – these are just suggestions. As chapter leaders, you’ve got to do what works best for your chapter.

And now, we’ve wrapped all that up into an interactive tutorial. Enjoy!

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Last call!

Today is the deadline for the first round of SPJ Chapter Grants. So if you don’t get on the ball, you’ll have to wait until the next round, which ends Sept. 5.

Remember:

  • Apply online
  • Have plans for a unique, cool or amazing program
  • Proposals should be submitted for programs occurring within 90 days of the cycle deadline
  • Grant proposals must be submitted for each deadline, they do not automatically rollover
  • Chapters selected will receive funds AFTER the chapter submits the required grant program recap, along with receipts, within 15 days of the completion of the program

Want some inspiration from the past? Check out what past grant recipients have done with their cold, hard cash.

Questions? Email Tara Puckey, Chapter Coordinator.

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Tech Savvy Tools for Chapters

Websites, Twitter, Facebook, E-Blasts… There are two schools of thought when it comes to tech tools and journalism – either you love ‘em or you hate ‘em.

In a recent conversation with Regional Directors, I realized SPJ is all over the board on this one. Some chapters choose to promote events almost exclusively through the use of technology, while others prefer the pen to paper approach. Neither is better than the other, of course, but in order for chapters to effectively reach members, it’s important to understand and implement both types of networking.

To make your life a little easier, I’ll try to post some tools  - software, websites, gadgets - on the Leading Edge more frequently. Hopefully at least one tool will be helpful in better communicating with your members and communities.

Be sure to share your own ideas by leaving a comment, or telling us how each of the tools worked (or didn’t) for you.

Wiggio
An amazing tool for chapters to use with their board. A feed keeps track of conversations without long email trains, calendars keep everyone in sync, files can be shared and stored, host virtual meetings and conference calls for FREE and group messages can even be sent via text. Best of all, it’s user-friendly.

IFTTT
Short for “If This, Then That.” There are a ton of channels (or actions, as it makes more sense to me) from Facebook to email, to small social networking sites, to phone and email.

Users pick a channel (example – Twitter) and an action associated with that channel (example – a new follower) and then another channel (example – Twitter) and another action (example – tweet “Thanks for  connecting! Find out more information about SPJ and join us today!”). Did I lose you?

Basically, you can set Twitter to automatically send a thank you note and links about joining, programs, your chapter website, every single time your Twitter has someone new follow it.

Doodle

This is a simple, easy way to schedule things (meetings, programs, etc.) for multiple people. Create an event, ask people to note which times work for them and view the time that’s compatible for the most people. Finally, we can get rid of those 50,000 emails back and forth with no end result, right?

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